Below please find a link to the revised Raleigh Youth Hockey Association bylaws that will be voted on September 5-6, 2014. Also included is a summary of changes to the bylaws and a Board of Directors FAQ.
Board of Directors FAQ
This FAQ has been created to answer some common questions regarding the roles and responsibilities of the RYHA Board of Directors.
Q1: For how long does each director serve on the board?
A1: 2 years. Directors can serve multiple terms if they choose to run and are re-elected by the membership.
Q2: How much time does a director or officer spend each week?
A2: The actual time investment will vary depending on the time of year, but on average it is typically no more than 3-5 hours per week. The RYHA staff run the day to day operations and as such the Board of Directors do not have as significant a time commitment as in the past. Serving on specific committees or helping with specific events (e.g. tryouts) may involve additional time commitment.
Q3: Who runs the day to day operations of the Association?
A3: The staff of the Association run the day to day operations. These staff include the Executive Director, Administrator, and Bookkeeper. The Executive Director has primary responsibility for Association operations and also acts as Association Scheduler. The Administrator provides administrative support, responds to general member questions. The Administrator also acts as Association Registrar. Finally, the Bookkeeper deals with all day to day financial tasks including making deposits, paying invoices, writing checks, payroll, and maintenance of association financial records. The Bookkeeper also prepares and presents financial statements to the Finance committee. The Bookkeeper works closely with and reports to the VP of Finance.
Q4: How frequently does the Board meet?
A4: Generally, the board will meet 5-6 times per year. The typical board meeting will last from 2-3 hours depending on the agenda.
Q5: What are the primary responsibilities and time commitment of the President?
A5: The President is responsible for the management of the association Executive Director and Administrator. He/she is also responsible for ensuring the association is run according to the association bylaws, policies and procedures. The staff of the association run the day to day operations. Therefore the average time commitment for the President is typically 3-5 hours per week. This would increase somewhat at times of the year associated with program and budget planning for the next season.
Q6: What are the primary responsibilities of the VP of Finance?
A6: The Vice President of Finance shall have custody of all funds belonging to the Association. He/she shall have general charge of the books and records of the Association. The VP of Finance serves as chair of the Finance Committee and supervises the Association Bookkeeper. The VP of Finance also manages, along with the VP of Fundraising, the financial aid process.
Q7: What are the responsibilities of the office of Secretary?
A7: The Secretary shall keep accurate records of the acts and proceedings of all meetings of directors. He/she shall give all notices required by law and by these Bylaws. He/she shall have general charge of the minutes of the meetings of the Board of Directors.
Q8: What are the responsibilities of the other directors/officers?
A8: The other officers will attend Board meetings and are responsible for providing guidance on the governance and administration of the association. They will set association policy or consider and vote on recommendations from appointed officers and committees of the association. The Board will review and approve the annual association program plans and budget as put forth from the Finance and Hockey Advisory Committees. Directors/Officers may also serve on committees formed by the Board (e.g. Finance Committee and Hockey Advisory Committee).